Administrative Assistant & Parent Liason

 

Job Description

This individual reports directly to the Youth Program Director.  This position is primarily office work.  This position is available from mid-March 2013 through August 31, 2013.

The position is approximately 20-25 hours per week (M-F) from mid-March through mid-May.  The position is approximately 35-40 hours per week (M-F) from mid-May through the end of August.

Primary Responsibilities include but are not limited to:

Human Resources/Personnel

  • Organize and updates all personnel files
  • Create New Hire and Re-Hire paperwork packets, updating with any new requirements (e.g. New W-4 form)
  • Schedule paperwork processing appointments and ensure documentation compliance for 90+ seasonal employees: update I-9 Forms, Work Permits (minors), Parental Consent, Sailing and First Aid Certifications, etc.
  • Process all background checks (CORI & SORI) for all new and re-hires, current staff & volunteers
  • Work with Youth Program Director to ensure that Boston teens comply with requirements of various employment programs (e.g. Boston Youth Fund, MLK Summer Scholars)
  • Timecards: act as key point person to follow up on any missed punches; follow up with staff to ensure they track time worked via login/phone system (for many this is their first job)

    Youth Programs Support

    • Assist youth program director in processing summer program applications, scholarship applications and tuition payments
    • Lead follow-up with families of students regarding missing documentation and payments
    • Field calls from parents during the application process and during the Summer Youth Program in support of Youth Program Director
    • Maintain contact database
    • Complete reminder calls to students prior to each new session
    • Help Maintain Youth Program Blog
    • Lead planning of mid-season and end-of-season family celebration nights

     

    Other

    • Assist with planning and execution of events as necessary
    • General support of Youth Program Director for any special projects, mailings, calls, visit Youth Program Site,  as needed
    • Support any other projects as needed by Youth Program, Adult Program, special events, etc.

     

    Qualifications

    • 2-3 years prior office work and customer service experience
    • Excellent telephone communication skills
    • Impeccable organizational skills
    • Comfort with common computer applications (Excel, Word, Salesforce or other database software, etc.) and/or willingness and ability to learn new ones quickly and self sufficiently
    • A strong connection with the Courageous mission
    • A love for chaotic work environments full of passionate people who take great pride in what they do!

    Contact

    Kate Henderson, Director of Youth Programs

    Phone: 617-242-3821 ext. 12

    Email: kate@courageoussailing.org

     

    Apply to be the Administrative Asssitant